Finance, Administration and Information Technology
Fulbright College Finance and Administration Unit (FFA) is dedicated to supporting the teaching and research missions of Fulbright College by providing outstanding financial and information technology services to the College community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the College. We commit to steward the College’s assets efficiently, such that resources are assured for current and future generations of faculty, staff and students.
The mission of Fulbright Finance and Administration (FFA) is to provide high-quality business, finance, and information technology services to the Fulbright College community by committing to delivering exceptional customer service, resource stewardship, and providing operational excellence. We seek respectful and ongoing relationships to enhance constituent experiences.
The vision of Fulbright Finance and Administration (FAA) is to be a strategic support partner that represents the highest level of knowledge, skills, and abilities, serving as the leading resource for faculty and staff for information and cutting-edge innovation. We will be mindful that our actions reflect respect and courtesy and our treatment of others will be caring and fair.
FCFA, led by the Assistant Dean of Finance and Administration, is responsible for administrative oversight of the following 12 core areas:
Budget and Planning
Information Technology Services
Sponsored Programs/Grant Administration
Strategic Procurement and Travel
Risk Management and Audit Services
Assistant Dean of Finance and Administration
The assistant dean for finance and administration serves as the chief finance and administration officer for the college and principal fiscal advisor to the dean; directs and coordinates financial planning and resource allocation for the college’s operating budget; maintains a sound financial environment and promotes good business practices; collaborates with all department heads and program directors on financial matters; works closely with the dean and associate deans to develop and coordinate the college’s annual academic and operating budget planning process; forecasts and predicts resource requirements for new and existing programs and develops funding strategies; and serves as college liaison with university financial and business affairs. This role will oversee all College’s administrative functions for fiscal and administrative operations, budget and planning, and information technology offices.
Senior Director of Financial Affairs
The Senior Director works closely with the Assistant Dean of Finance and Administration and other members of the executive team to review, evaluate, and improve the fiscal operations budgetary processes. Responsibilities of the position include financial planning, budgeting, forecasting, and analysis. The Senior Director prepares regular and ad hoc reports of budget versus actual expenses and provides reporting, tracking, and assessment of annual operating budget processes; identifies funding sources. The Senior Director ensures that all financial transactions are processed accurately and promptly. The areas of responsibility of the Senior Director include fiscal operations, academic administrative and interdisciplinary program support, grant and foundation accounting, and business operations.
Director of Technology
Direct and evaluate Fulbright IT Staff on technology related projects, technology classrooms, and initiatives. Provide technical judgment and solutions for complex matters. Oversee annual Fulbright IT Budget and technology related purchases for the college. Plan and coordinate functions in Fulbright IT of computer support to ensure efficiency and optimum utilization of resources. Gather and share technical college-wide needs, contribute input, and work with other IT leadership to reach solutions through work on various IT campus committees and project teams.
Grant and Endowment Administration
Director of Grant and Gift Administration
The Director of Grant and Gift Administration is primarily responsible for managing research and endowment funding for the College. Responsibilities include: monitor expenditures on grant cost centers for allowability based on available grant funding, sponsor policy and University policy; review and approve all transactions on RIF, start-up, endowment, and foundation cost centers; provide monthly financial statements to Department Chairs and Administrators on all RIF, start-up, and foundation cost centers/accounts; provide monthly financial statements to Endowed Chairs and Professors; run periodic financial summaries and analysis for faculty PIs as requested; assist Associate Dean with all aspects of MIPAR administration; and audit summer salary savings from grants.
Fiscal Support Analyst
The Fiscal Support Analyst is responsible for all administration tasks related to grant, foundation, and endowment accounts. Responsibilities include: processes payroll distributions; processes foundation Payment Authorization forms, manages start-up and RIF cost centers; and runs financial reports for cost centers and accounts.
Fiscal Support Analyst
The Fiscal Manager is primarily responsible for managing grant and gift accounting functions for the College. Responsibilities include: gift accounting, grant accounting, training events for the team, service centers accounting, grant summer salary, grant rebudgets/reworks, manage start-up accounts, and run periodic financial summaries and analysis.