Welcome to the J. William Fulbright College of Arts and Sciences at the University of Arkansas. Use the checklist below to get started as a new employee. Scroll down to get current employee information!
Your supervisor or department personnel manager may assist you in meeting the following requirements.
New Employee Checklist:
Complete the New employee paperwork
Activate Your UARK Account with IT Services (your department personnel manager will provide the nine digit university ID number)
Get Your University ID Card at the at the Campus Card Office
Get Your Parking Permit
Attend New Employee Orientation
Enroll in Employee Benefits - Now Online!
Register for Training
Review Employee Information on webBASIS with your UARK credentials
Review the Staff Handbook and the Faculty Handbook
View and use Forms Provided by Central Human Resources
Current Employee Information:
The Deferred Action for Childhood Arrivals (DACA) program has become uncertain under the current administration, and this guide is intended to focus on the well-being and safety of students affected by this measure, as well as to provide resources.
UPDATE: On August 31, 2017 U.S. District Judge Amos Mazzant officially concluded that the FLSA overtime rule is invalid. This decision stemmed from a lawsuit brought forth last year. That lawsuit created a nationwide injunction for all employers blocking the Department of Labor (DOL) from implementing the new exemption rule that was intended to take effect on December 1, 2016.
What does this mean for employers? Nothing has changed. This latest development doesn’t change the current course of action employers have already taken in response to last year’s injunction. Employers should continue to update their job descriptions and ensure that their jobs meet one or more of the FLSA’s "white collar" duties tests (Executive, Administrative, Professional, Computer and Outside Sales). The DOL is focusing its efforts on further rulemaking. In fact, the DOL has recently issued a "request for information" (RFI) asking the public for input to help guide them in potentially creating new rules.
The RFI is seeking comment and information on 11 particular questions, including whether the standard salary level set in that rule effectively identifies employees who may be exempt, whether a different salary level would more appropriately identify such employees, and whether changes to the duties test would be necessary to sync up the exemption to the salary level. Written comments must be submitted by the methods detailed in the RFI by September 25, 2017.
Background: Back on November 22, 2016, a Texas federal judge issued a preliminary nationwide injunction for all employers blocking the DOL from implementing the new exemption rule, also known as the FLSA overtime rule. On December 1, 2016, the Department of Justice, on behalf of the DOL, filed a notice with the U.S. Circuit Court of Appeals for the Fifth Circuit to appeal that preliminary injunction. Opening briefs and corresponding responses were due by March 2, 2017, however repeated extensions ensued.
- Definition: Exempt and Non-exempt Employees
- The Catastrophic Leave Bank Program assists eligible University employees through medical emergencies, injuries, and illnesses incurred by them or eligible family members after the employees exhaust their earned sick leave, annual leave, holidays, and compensatory time. There are two separate catastrophic leave banks: one for faculty and one for classified and non-classified staff. Only faculty may donate to the faculty bank, and only faculty may receive awarded catastrophic leave hours from the faculty bank. Only staff may donate to the staff bank, and only staff may receive awarded catastrophic leave hours from the staff bank. During fiscal year 2016, 26 University employees received assistance from this program. Human Resources will conduct a donation drive for this program during the month of November 2016.
- Information and donation forms are available from your departmental leave representative and on the Human Resources web page at http://hr.uark.edu/CatLeaveDonorApp.pdf. Only 100% appointed employees are eligible to participate in the Catastrophic Leave Bank Program. Donations are strictly voluntary and employees do not need to be donors to participate in the program. Donations must be made in one-hour increments and there is no limit to the amount of hours that may be donated. However, a donation cannot be accepted if it would reduce the combined sick and annual leave balances of the donor to less than 80 hours. Leave donations are only accepted during donation drives or at an employee’s end of employment.
- As a reminder, you may not have more than 240 hours of annual leave and no more than 960 hours of sick leave on January 1 of each year.
October 4, 2017 (Wednesday) Hourly Time Due
October 10, 2017 (Tuesday) Hourly Pay Day
October 11, 2017 (Wednesday) OT/Supp Due
October 11, 2017 (Wednesday) September Leave Due
October 16, 2017 (Monday) OT/Supp Pay Day
October 19, 2017 (Thursday) Hourly Time Due
October 24, 2017 (Tuesday) Monthly Time Due
October 25, 2017 (Wednesday) Hourly Pay Day
October 31, 2017 (Tuesday) Monthly Pay Day
November 3, 2017 (Friday) Hourly Time Due
November 9, 2017 (Thursday) Hourly Pay Day
November 10, 2017 (Friday) OT/Supp Due
November 10, 2017 (Friday) October Leave Due
November 15, 2017 (Wednesday) OT/Supp Pay Day
November 16, 2017 (Thursday) Hourly Time Due
November 21, 2017 (Tuesday) Monthly Time Due
November 22, 2017 (Wednesday) Hourly Pay Day
November 30, 2017 (Thursday) Monthly Pay Day
December 5, 2017 (Tuesday) Hourly Time Due
December 11, 2017 (Monday) Hourly Pay Day
December 12, 2017 (Tuesday) OT/Supp Due
December 12, 2017 (Tuesday) November Leave Due
December 13, 2017 (Wednesday) Hourly Time Due
December 14, 2017 (Thursday) Monthly Time Due
December 15, 2017 (Friday) OT/Supp Pay Day
December 20, 2017 (Wednesday) Hourly Pay Day
December 21, 2017 (Thursday) Monthly Pay Day
The University of Arkansas recognizes the importance of a healthy employee work/life balance. As work/life balance advocates, Human Resources strives to guide and support employees through the many transitions they experience throughout their career at the university, including those that intersect both work and home.
Effective January 1st, 2017, the new minimum wage was raised to $8.50 per hour. For more information, review the Fact Sheet.
It’s time to start thinking about W-2’s! In order to save money and paper, we’d like to ask you to enroll in the electronic W-2 process through http://www.mytaxform.com (formerly www.W2express.com ). There will be a Newswire article announcing that employees can enroll if they have not already. There will also be a detailed email sent out with instructions on how to enroll and how to log in and retrieve their W-2 once the information is ready in January.
The university must be a place of work and study for students, faculty, and staff, which is free of all forms of discrimination, intimidation and exploitation. Please use the resources below to share your thoughts and concerns.
- International Students and Scholars (http://international-students.uark.edu/)
- Sponsored Student Programs (http://sponsored-students.uark.edu/index.php)
- International Admissions Office (http://international-admissions.uark.edu/index.php)
- Study Abroad and International Exchange (http://studyabroad.uark.edu/)
- Spring International Language Center (http://silc.uark.edu/)
- Graduate School and International Education (http://graduate-and-international.uark.edu/index.php)
- University Housing (http://housing.uark.edu)
- Counseling and Psychological Services (http://caps.uark.edu)
- Dean of Students (http://uofacares.uark.edu)
- Multicultural Center (http://multicultural.uark.edu/)
- Employee Assistance Program (800-542-6021 http://www.uams.edu/eap/)
- University of Arkansas Police Department (575-2222)
- Report a Concern (http://report.uark.edu)
Yes! All new hires will be able to enroll in their employee benefits (insurance, retirement & flexible spending) via webBASIS. Of course, new employees will need to be set up in their appointed positions in BASIS before they can do the online enrollment.
The online benefits enrollment will be found in webBASIS under My Benefits. Two new screens have been added – New Benefits Enrollment (for Flexible Spending, Health, Dental, Vision & Retirement) and Optional Benefits (Life, Short & Long Term Disability Insurance & AD&D Insurance & beneficiary designations).
Most of these functions are for new employees only, existing employees will still need to complete paper enrollment forms to enroll in, cancel or add/delete dependents to their flex, health, dental & vision. The Optional Benefits function will be available to existing employees and they will be able to update their beneficiaries for Life and AD&D here.
New employees will still be able to complete the paper enrollment forms if they wish and we can still key their info into BASIS. You’ll see if you scroll down to the bottom that the forms are still posted. The New Employee Benefits Enrollment page of our website, https://hr.uark.edu/working/new-employees/benefits-enrollment.php, has been updated to include the instructions for webBASIS enrollment.
Dependent documentation will still be required so the enrollment process will not be completely paperless. Any benefits enrollment that includes coverage for children or spouses will be target and will not be approved until the dependent documentation comes in. Please scan and email or fax dependent documentation to HR and include names and employee ID numbers on their documentation.
Click here to access the online registration form. This is for assigned RazorBuy Departmental Contacts to request RazorBuy access for their employees. Only forms completed by the RazorBuy Departmental Contact will be processed.
** Basic Shoppers create shopping carts using only catalog and non-catalog orders, add accounting information
if required by their department, and assign their carts to another user for submission.
Shoppers only need a uark email to gain access to the system.
** Advanced Shoppers create shopping carts with the possibility of using any and all forms, add accounting information, and assign their carts to another user for submission. Advanced Shoppers only need a uark email to gain access to the system.
** Requesters shop and place orders. Requesters must have a BASIS desk with UPS access.
** The Department Approval role is optional and does NOT replace TARGET approval in BASIS. This role is for review-only and has no shopping capability. Department Approvers must have a BASIS desk with UPS access.
To be eligible for merit pay, the employee must be in an appointed position for at least one year, and still remain in a classified position as of July 1, 2017. Merit is paid based on what the salary is as of June 30.