Emergency Contact Form - Please complete a new form if anything with your contact information changes.
Employee Reimbursement Claim Form - The only time that you are allowed to be reimbursed for purchases you made with
personal funds, is when neither a PO or P-card use is allowable, or in an emergency
situation. All personal reimbursements must include a justification that states why
no other purchasing method was used. Personal reimbursement requests for less than $25 cannot be submitted (you must hold
on to them until you have enough to accumulate $25 or more). ALL employee reimbursements should be through direct deposit!
-What is the maximum amount of tips allowed on meals?
20% (If the bill has a pre-determined service charge added in by the restaurant, we can pay all of that.)
-What is the proper procedure if I have lost my receipt for my reimbursement claim?
Departments can provide an affidavit of lost receipt, including the name of the person claiming reimbursement, date of purchase, item purchased, cost, and explanation of circumstances. This form should be signed by the person claiming reimbursement.
-What items cannot be paid on a personal reimbursement?
Any item that would be considered taxable income to an individual cannot be paid on a personal reimbursement. Examples of taxable income include, but are not limited to the following: Bands, vocal groups or artists, medical services, royalty payments, etc.
NOTE: A general rule to follow is this. If the payment is to be for a service, then a requisition must be processed because the payment will be taxable. If the payment is to be for a commodity, (tangible item) the payment will probably not be taxable.
For questions regarding this issue, contact Mila Bautista, Tax Compliance, at 479-575-4717.
External Funding Opportunities - The Carrie Chapman Catt Prize for Research on Women and Politics is an annual competition designed to encourage and reward scholars embarking on significant research in the area of women and politics. Research projects submitted for prize consideration may address any topic realted to women and politics. Scholars at any level, including graduate students and junior faculty members, may apply. The winners of the Catt Prize are announced in early February each year. Call for Proposals for 2015.
Membership Justification Form - Faculty members who wish to use University funds to pay for memberships to academic/professional organizations must fill out the official Membership Justification Form and submit it with their puchase or reimbursement request.
According to results from a student survey by the the National Association of Colleges
and Employers (Student Survey 2010), the likelihood of a student getting a job offer
increased with the frequency of career center use. Students who used the career center
four or more times a semester were more likely to have job offers than those who used
it once a semester. The results also indicated use of career services resulted in
higher median salaries, and median salaries climbed with increased use.
The CDC offers five presentations: CDC Services and Resources, Resume/Cover Letter Writing, Interview Success, Job or Graduate School Search, and Using Social Media Professionally. Consider scheduling one of these presentations for your classroom instead of canceling class!
IT Services provides instructional videos and documentation about the technology-enhanced classroom equipment and software installed by IT Services. For an overview of the tabletop room controller and projector. For an instructional video on using the document camera software. Technology-enhanced classrooms are supported by departmental tech partners and equipment can be monitored in real time.
If you get a new computer from the University to replace an older machine, you MUST
ensure an Inventory Replacement Form has been completed out and filed with the Office Manager. Failure to do so could
leave you responsible for the cost of your old computer.
If you'd like to take your University-owned laptop off campus for an extended period, you need to fill out an Off-Campus Property Request Form and turn it into the office so that we can maintain accurate inventory information.
For any technical issues, complete an "AskIT" form for assistance. For immediate assistance call 575-7512. The IT Services Tech Selector helps students and faculty work smarter and faster with instant guidance and options for teaching online, managing files, doing research, creating videos, working from home and more.
When a holiday (except December 25) falls on a Saturday, the preceding Friday is observed; when December 25 falls on a Saturday, the following Monday is observed. When a holiday (except December 24) falls on a Sunday, the following Monday is observed.
The website offers a great deal of statistical information about the University's students, faculty, and staff, including a Mini Fact Book with enrollment, tuition, and employment information for the year.
Please submit at Purchase Requisition form for any items or software you require. (It is important that you provide the cost center number that the funds will be coming from along with as much information regarding the seller and the product as possible.)
Please read through the University's official Travel Guide before you begin planning your trip. A Travel Authorization must be entered in BASIS before any travel. (Airfare and registration may be placed on the Administrative TCard.) In addition,
you will need to complete the Absence from Class and/or Other Assigned Tasks form
("blue sheet") located under the faculty mailboxes. When you return from your trip,
please complete the Post Trip form and meet with the Administrative Specialist to
go over your receipts and begin the reimbursement process.
Request for Travel Funds from PLSC form.
If you travel outside of the United States on a U of A related activity, you must register your trip with the Study Abroad Office BEFORE submitting a travel authorization.
Please complete an Affadavit of Lost Receipt form for any lost receipts that you wish to claim towards your travel expenses.
For more information, please refer to the full University Travel Policy.
How-To Guide for setting up Direct Deposit for travel reimbursements
Mileage Log - a worksheet for figuring mileage on an extended trip
Car Rental Contracts: Enterprise Contract #XZ51R10; Hertz Contract #CDP301115
Rental Insurance Information (includes proof of insurance); notify your department immediately of any accident and complete the Motor Vehicle Accident Report
Trip Optimizer - compares the cost of rental vs. personal vehicle
UASuccess is the university's online appointment scheduling tool for faculty, staff,
and students. Through the UAConnect system, students can schedule online appointments
with faculty, academic advisers, scholarship advisers, and other support offices on
campus that are using UASuccess.
UASuccess is accessible through Blackboard or by logging in directly to uark.starfishsolutions.com with your UARK username and password. For more information about UASuccess, email firstname.lastname@example.org.
Center for Education Access-The CEA serves as the central campus resource for helping students with disabilities obtain the accommodations they need for equal access to classroom activity.
The building executives list-problems in classrooms and buildings should be submitted to the appropriate building executive.
Academic Semester Calendar-Official calendar of the academic semester dates and deadlines. Please check this website for updates.
Final Exam Policy-Each faculty member is required to give final examinations at times specified in
the final examination schedule. Exams should not be given during the last class period.
Whenever circumstances make necessary a deviation from the announced schedule, clearance for such deviation must be obtained from the appropriate dean and the Provost
and Vice Chancellor for Academic Affairs.
During finals week, students are required to sit for no more than two final exams in a single calendar day period. Students with three or more finals in a single calendar day period have the right to an alternative exam date(s) for each exam exceeding two. They must submit a formal request for an alternative date in writing, along with an official copy of their class schedule for verification purposes, to the professors of those classes involved to see if one will voluntarily move the exam. If voluntary accommodations is not achieved, instructors of classes with lower enrollments will have to accommodate before classes with higher enrollments.
Absence From Class-Please complete our Absense from Class and/or Other Assigned Tasks forms ("green sheet") for ANY absences from campus BEFORE the event(s). They are located under the department mailboxes.
Change of Registration- The Administrative Change of Registration Form must be completed for any overrides or class changed AFTER the due date for the "office" to complete any manual overrides. That is the 6th day of class for Spring/Fall and the 3rd day of class for Summer.
For Undergraduate Students-All grievances concerning course grades must be filed within one (1) calendar year of the end of the term in which the grade that is being appealed was assigned.
Independent study forms are required for a student to be enrolled in independent study hours with a professor or enrolled in credit hours for an internship. The form should be completed with a professor in order to accurately fill out the "Nature and Purpose of Study" and "Plan of Study" sections. Internship guidelines for faculty.
RESPECT (Rape Education Services by Peers Encouraging Conscious Thought)-is a group of students that provide interactive presentations to other students regarding sexual assault prevention. To schedule a presentation with RESPECT, contact the STAR Central Office of the Pat Walker Health Center at 575-7252 or email us at email@example.com.
Senior Writing Requirement
The J. William Fulbright College of Arts and Science requires all students to write
and submit an acceptable research/analytic paper to the department for approval-must be submitted before Dead Day. The paper may be derived from completion of an honors essay (PLSC 499VH),
a senior thesis (PLSC 498V), or another advanced course in PLSC.
Students' papers should meet all necessary requirements listed in the Senior Writing Requirement Guidelines; they must complete a copy of the Senior Writing Requirement Declaration Form, obtain their professor's signature, and turn in the completed form to the Political Science Office in Old Main 428.
Blackboard Help Desk-If you have questions, or Blackboard Learn is not responding, contact the Blackboard
Learn Help Desk at 479-575-7252 or firstname.lastname@example.org.
Monday through Thursday, 7:00am to 10:00pm
Friday, 7:00am to 5:00pm
Saturday, 11:00am to 4:00pm
Sunday, 6:00pm to 11:00pm
After Hours Support - call 575-2904 to alert technical staff if Blackboard Learn is not responding. Limited technical support and troubleshooting is also available after hours.
Change Grades-Instructions for changing grades in UAConnect.
Teaching Innovation & Pedagogical Support (TIPS) Site-is a support site for faculty who use technology in teaching face-to-face, blended and online courses. The site contains best practice information and step-by-step instructions for topics including BlackBoard Learn, creating and streaming video, web-conferencing, online proctoring, creating accessible content, and course design. The site also provides a calendar of workshops, technology training dates and faculty development events.
UAConnect Help Center for Faculty-Help Centers are based on the needs of the various end users.
The U of A Cares program is an early alert/warning system that is activated to assist a student in distress. Referrals can come from faculty, staff, parents, other students or the student in need. The U of A Care team can assist with issues such as, but not limited to: death, illnesses, class attendance issues, financial matters, adjustment issues, scholarship concern, referrals